Event Management Software for startups
Table of Contents
Event management software are useful and convenient tools for those startups and companies that want to organize events and don’t want to rely on third-party companies, as they prefer to choose a cheaper solution and rely on a tool to manage, organize and promote online and live events.
There are also two relevant technology trends in event management software to consider:
- the use of Wearable computing technology
- AI technology increasingly expanding
These two technologies are changing and making the organization and management of events more fluid: Wearable technology, in fact, makes the identification of participants faster and allows the collection of information such as travels, purchases, etc. Artificial intelligence, on the other hand, is increasingly used in this sector and will allow organizers to have an accurate forecast on the participation in the event and to have a deeper idea of the needs and interests of the participants.
Do you have to organize an event and you don’t know which tool to rely on? Are you afraid that your budget is not enough? Don’t worry, in this article we will provide you with a selection of over 20 event management software that are accessible on a low budget or for free, and we will analyse in detail what, in our opinion, are the best 6 available on the market.
What is event management software, and which are the benefits?
Event management software helps businesses of all sizes and sectors to organize, plan, manage and promote events.
It provides an interactive space in which organizers, suppliers, customers and participants can collaborate and interact, thus simplifying the coordination of the entire event.
There are some typical features for event management software, such as:
- Management: you can manage participants, customers and suppliers in a single space where you can also collect information, collaborate and monitor the progress of the organizational process.
- Planning: you can monitor reservations, manage and organize events and planning meetings.
- Reporting: you can monitor metrics and user engagement.
- Ticket sales: you can manage everything related to the sale and distribution of tickets online and develop special packages for entrances.
- Email Marketing: you can contact potential and actual participants via email to provide them with all the indications and information they may need.
The best 6 event management software for startups
Let’s analyze in detail what, in our opinion, are the best 6 event management software for startups, with which you can organize spectacular events and set a tone for your business.
Cvent
Cvent is one of the leaders in the world of event management software. It is the ideal solution to organize virtual and live events, to register online events and manage the marketing related to them.
Advantages
- 24/7 direct assistance via email, chat and telephone
- Available for Windows, Mac and mobile devices
- Training with documentation, videos, webinars, live online and in person
- API
- Customizable branding
- CRM (Custom Relationship Management)
- Event management and planning
- Ticket sales
- Database and contact management
- Email marketing and sending of invitations and reminders
- Management of event calendars
- Management of registrations
- Import and export of data
- Third party and social media integrations
- Monitoring of activities
- Electronic payments
- Reporting and analysis
Pricing
It has a free trial, while the pricing for paid plans needs to be requested.
Eventbrite
Eventbrite is a technological platform suitable for any type of business. It allows you to organize and manage events of all sizes and also helps users to find those most in target and based on their interests.
Advantages
- Direct assistance 24/7 via chat, email and telephone
- Available for Windows, Mac and mobile devices
- Training with documentation, videos, webinars, live online and in person
- API
- Customizable branding
- Event management and planning
- Email marketing and sending of invitations and reminders
- Management of calendars, customers and staff data
- Management of events, registrations and attendance
- Management of promotions and websites
- Management of tickets and discounts
- Third party and social media integrations
- Import and export of data
- Online and on-site ticket sales
- Sales report
- Reporting and analysis
Pricing
Eventbrite has a free trial, a free version and three paid plans:
- Essential: fee per paid ticket 2% + $0.79
- Professional: fee per paid ticket 3.5% + $1.59
- Premium: pricing needs to be requested
Eventzilla
Eventzilla is an event management software perfect for conferences, events and festivals of all kinds. Thanks to this platform, you can manage every aspect of event planning, from ticket sales to promotion on social channels.
Advantages
- Direct assistance 24/7 via chat, email and telephone
- Available for Windows, Mac and mobile devices
- Training with documentation, webinars and live online
- API
- Customizable branding
- Event management and planning
- Email marketing and sending of invitations and reminders
- Management of calendars, customer and staff data
- Management of discounts and tickets
- Management of concessions, registrations and attendance
- Management of promotions and websites
- Third party and social media integrations
- Import and export of data
- Ticket reservation
- Online and on-site ticket sales
- Visitor registration
- Reporting and analysis
Pricing
Eventzilla has a free trial, a free plan and three paid plans:
- Basic: $1.50 per registration
- Pro: 1.9% + $1.50 per registration
- Plus: 2.9% + $1.50 per registration
RegFox
RegFox is a Webconnex service. This event management software is well-known and appreciated worldwide. In fact, thousands of brands around the world choose it for the registration and event management process.
Advantages
- Support via chat, email and phone
- Available for Windows and Mac
- Training with documentation, videos, webinars and live online
- API
- Customizable branding
- Event planning and management
- Email marketing
- Management of calendars, customers and participants
- Management of guest lists, registrations and attendance
- Management of sponsorships and websites
- Social media integration
- Ticket sales
Pricing
RegFox has a free trial, a free version and a paid plan: $0.99 per participant without subscription.
Ticket Tailor
Ticket Tailor is an excellent event management software that offers solutions for businesses of all sectors, allowing you to organize and manage events of all sizes. Its strong point? The direct sale of tickets to participants and the ability to completely customize your box office.
Advantages
- Support via email, chat and telephone
- Available for Windows, Mac and mobile devices
- Training with documentation and webinars
- API
- Customizable branding
- Event planning and management
- Events calendar
- Email marketing
- Management of concessions, registrations and attendance
- Management of tickets, discounts and promotions
- Customer data management
- Third party and social media integrations
- Ticket reservation
- Online and on-site ticket sales
- Reporting and analysis
Pricing
Ticket Tailor has a free trial, a free version and two paid plans:
- Pre pay: €0.23 per ticket
- Pay as you go: €0.60 per ticket
Whova
Whova allows you to create and organize engaging events through which you can attract the audience and increase networking opportunities.
Advantages
- 24/7 assistance via chat and email
- Available for Windows, Mac and mobile devices
- Training with documentation, webinars and live online
- Customizable branding
- Chat and messaging
- Event planning and management
- Live streaming
- Management of contacts, registrations and attendance
- Promotion management
- Social media integration
- Monitoring of engagement
- Visitor registration
- Ticket sales
- Reporting and analysis
Pricing
Whova has a free trial, while pricing for paid plans needs to be requested.
Event management software: the full list
If our shortlist did not satisfy you completely, take a look at the complete list, where you can find the one that best suits your needs.
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Conclusions
Be curious! Do not limit yourself and do not stop at our proposal of tools! Check out our article Software Discovery platforms: the top 9 for us to find the one that best suits your needs.