Business Process Management Software for small businesses

Business Process Management Software

Table of Contents

Business Process Management Software: what it is, and which are its benefits

Business Process Management Software enables companies to model, deploy, optimize, and manage business processes, such as invoicing, budgeting, marketing, and accounting.

Managers use it as a collaborative platform to develop and improve complex processes, such as changing business needs.

Companies are increasingly embracing no-code/low-code BPM applications to eliminate software complexity and a long learning curve. In fact, with these applications you don’t need to hire programmers and so you can increase agility. BPM software replaces traditional application development procedures with ready-to-use form builders, drag-and-drop features, multichannel integration, social collaboration, and mobile support to create an agile working environment.

The importance of BPM has risen because companies want to stay competitive and automate their key workflows. BPM software offers the following benefits:

  • Business agility
  • Better monitoring compliance

Typical features of business process management software are:

  • Business process automation
  • Collaboration
  • No-code
  • Process mapping
  • Process modelling and designing
  • Reporting/Analytics

Many companies use BPM tools to coordinate, schedule, and synchronize interdepartmental workflows.

Most products in the market are priced on a “per user, per month” basis and are in the range of $5 – $30+

as starting prices.

Before making the decision to purchase a Business Process Management Software, we recommend making an accurate and complete competitive analysis of the various tools available on the market and consider the following factors for each of them:

  • Integration: The tool should allow third-party integrations or offer a customizable API platform to seamlessly integrate your in-house applications. You can check whether the built-in templates are customizable for your business. Request free trials and custom demos to validate the software’s interface and performance.
  • Deployment time: It depends on the complexity of the processes to be automated and customized. Some BPM tools can be used right away, but others require tweaking the built-in, industry-specific templates. Check out about the time needed to deploy the software, training duration, and the IT support offered.
  • Type of solution: There are different types of BPM software in the market for different business challenges. For small businesses, you should prefer basic BPM systems for the user-friendly interface. The advanced BPM suites are usually preferred for agile working environments because they allow third-party integrations. Meanwhile, intelligent BPM is used by organizations that need to incorporate complex and real-time operational intelligence.
  • Total cost: Make a complete and accurate analysis to have the full picture of all costs of the purchase, implementation and running of your tool.

Business Process Management Software: a shortlist of 6 tools

Here there is a list of the tools we have selected for you to give you an overview of the best solutions available on the market for the small businesses.


business process management Software

Intellect is used by startups and Fortune 100 businesses, with most customers from the small and midmarket companies.

Intellect is a Business Process Management Software developed in no-code for digital transformation and automation of its clients. It is a platform that gives non-programmers the possibility to use drag-and-drop technology to develop forms, workflows, and reports.

Pricing Overview

Not provided, but there is a free trial.

business process management software

Monday, with its intuitive interface is used by a multitude of teams of different sizes in a variety of industries worldwide.

It is an easy-to-use platform that allows everyone to create unique solutions for all aspects of your business in one place. It is possible to use pre-made templates and then there is also the possibility to fully customize them for any workflows. The team can track inventory, hire new employees, oversee projects, update statuses on important tasks, manage sales and marketing campaigns, and cut down on meetings while getting even more done with this collaborative solution. is a popular tool among HR people because it allows HR managers to build custom solutions for all their team’s needs, track the recruitment process of all candidates immediately, hire new employees with pre-made templates, document team-building activities to engage current employees, and leverage data-driven insights with analytics built into your daily workflows.

This tool can also be integrated with Gmail and 40+ tools, so the platform supplements your current workflows seamlessly.

Pricing Overview

  • It costs $10.00 per user per month.
  • There is a free version or a free trial.
  • You can see additional pricing details on the website.



Miro is one of the best collaborative whiteboard platforms for teams of any size, used by over 20 million users worldwide. You can use this tool to collaborate, ideate, and centralize communication for all cross-functional teamwork. It is possible to make deep integrations with Microsoft Ecosystem, Atlassian Ecosystem, Slack, Box, DropBox, Sketch, and more, to increase the productivity of the teams. There are over 250+ templates and interactive frameworks available in this suite. Miro is the best choice to do brainstorming, ideate, run team meetings and interactive workshops, make maps and diagram. It counts over 80+ powerful integrations, such as Jira, Asana,, MS Teams, and Google Workspace.

Pricing Overview

  • It starts at $10.00 per feature, per month.
  • You will find a free version and a free trial.
  • You will find additional pricing details on the website.


business process management software

It is the right tool for managers that want to standardize and run complex processes and workflows through a Kanban-style user experience, without the need of IT, technical skills, or professional services.

Pipefy is a Business Process Management Software, whose aim is to help teams to improve results and start a real digital transformation. The tool allows to standardize and automate execution, ensure accountability, and enforce company policies from end-to-end, resulting in error-free processes, time saved and no more repetitive and manual work.

Pricing Overview

  • Pricing starts at $18.00 per user, per month.
  • There is a free version.
  • Pipefy does not offer a free trial.
  • You will find additional pricing details on the website.

Process Street


It is a Business Process Management Software used by all sorts of companies, including 10% of the Fortune 1000.

Process Street allows streamline businesses to process management and recurring workflows in the companies. With this tool, it is easy to create and customize organized checklists, using conditional logic, track progress, assign tasks and approvals, and integrate the tools the team already uses. It is possible to easy manage processes, such as employee onboarding or training with simple automation to increase employee productivity.

Pricing Overview

  • Pricing starts at $30.00 per user, per month.
  • There is a free version and a free trial.
  • You will find additional pricing details on the website.


smart sheet

Smartsheet is an intuitive online Business Process Management Software and is used broadly across companies to track and manage different types of work for all sizes of teams, from enterprise companies to SMB’s.

Smartsheet is an online work execution platform which empowers organizations to plan, track, automate, and report on work. Over 80,000 brands relied on Smartsheet for project and work management, thanks to its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features.

Pricing Overview

  • Smartsheet pricing starts at $7.00 per user, per month.
  • They do not have a free version, but they offer a free trial.
  • You will find additional pricing details on the website.

Comparative analysis of the key feature of our short list of Business Process Management Software

business process management

Business Process Management Software: the full list

Here you are the full list of the most trusted and popular tools in the category of Business Process Management Software. Check out and have a look on their websites for more information.







FlowCentric Processware








Nintex Promapp



Process Street







Be curious! Do not limit yourself and do not stop at our proposal of tools! Check out our article Software Discovery platforms: the top 9 for us to find the one that best suits your needs.